Description
Mittera is looking for an Administrative Assistant to join our team! Administrative Assistant supports the day-to-day operations of the department, which includes various clerical and administrative tasks. This position works under supervision but must know how to work independently to plan and accomplish goals. Our Administrative Assistant is a key member supporting executive team members and ensuring smooth operation in the office area. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, and taking proper inventory. Must perform all functions with the highest level of consistency, compassion, and confidentiality as it relates to Mittera’s values and overall customer experience.
Essential Duties and Responsibilities
Oversee general office operation
Maintain a neat and professional appearance throughout the office area
Provide administrative support to executive team
Coordinate with facilities management or vendors regarding office space, parking, and related issues
Greet visitors and answer incoming phone calls
Assist the accounting team with data entry and document management
Coordinate travel arrangements, including flight, hotel, and car rental reservations
Purchase office supplies and maintain proper stock levels
Maintain an organized and efficient filing/storage system for all files and office supplies
Coordinate incoming and outgoing mail including receiving and sending packages
Perform other duties as assigned
Requirements
Required Skills and Abilities
High school diploma or equivalent education required
Preferred 1-3 years of administrative assistant experience
Has excellent written & verbal communication skills with individuals at all levels of the organization, vendors, and clients
Has great attention to detail and substantial organizational skills
Able to prioritize and manage time efficiently
Sufficient at analyzing Information and managing processes
Demonstrates professionalism
Has problem-solving mindset
Able to manage inventory control
Must be dependable and motivated to learn
Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 20 pounds at times
Requires fine motor hand and arm movement, manual dexterity and coordination
Must be able to access and navigate each department in the facility
Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it deserves. Competitive compensation and robust benefits plans are offered. Benefits include:
Medical
Dental
Vision
Life and AD&D Policies
Short and Long-Term Disability
401K with Company Match
Paid Time Off
Paid Volunteer Time Off
Mittera is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
Visit us today at mittera.com or stop by and fill out an application at a Mittera location near you!